Benefits for invited faculty
All invited faculty will receive complimentary congress registration. This includes full access to the congress, coffee breaks, lunches, welcome reception, and accommodation. As faculty you are also invited to attend the Faculty Dinner on Sunday June 1st, and the great Gala Dinner on Tuesday evening, June 3rd, 2025, at no cost.
Travel arrangements
Flights/trains for invited faculty must be booked through our Congress bureau, Meetx.
- During Congress registration, please specify your preferred travel plans. Our travel agency, Grand Travel Group, will propose an itinerary for your approval and handle the final booking.
- All flights/trains must be booked by March 15th,
- Only Economy class flights/trains are available.
- The maximum flight cost is EUR 425. If the cost exceeds this amount, approval from the organizing committee is required. For overseas travel, the maximum cost is EUR 850.
Transport between Arlanda airport and city center
- Public transportation by train or bus transport from Arlanda Airport to the Central Station in Stockholm and the congress center and back can be arranged and prepaid by the travel agency before your arrival. Taxi fares between airport and venue will not be reimbursed.
Accommodation
Accommodation will also be arranged by the Congress Secretariat. During registration on our website, you have the option to include accommodation, which will be booked for you at the Radisson Blu Waterfront Hotel in Stockholm, located in the same building as the venue.
- All invited speakers are entitled to three nights of accommodation. If your program or flight schedule necessitates a stay longer than three nights, additional nights may be approved and covered by the EMS2025 Congress Secretariat. Please contact the EMS2025 Congress Secretariat (emscongress2025@meetx.se) by March 15th, 2025, for approval of extra nights.
- If you wish to extend your stay at the Radisson Blu Waterfront Hotel, additional nights must be booked directly with the hotel and paid for by the speaker upon arrival.
Important notes
- No reimbursements will be processed after the congress. Meals, drinks, internet, local transportation, and other personal expenses during the congress will not be reimbursed.
For GRA Faculty: For those invited as faculty for both the EMS2025 AND the GRA on May 31 and June 1. Please, plan your travel and accommodation accordingly. Reimbursement for travel and additional accommodation depends on the funding for the GRA meeting and might be your responsibility.
You will get a specific link for faculty registration and travel info.
For any questions regarding travel and accommodation, please contact the EMS2025 Congress Secretariat at emscongress2025@meetx.se